Polaris Labs
Trade Businesses

The AI Operating System

Built for Trade Businesses

Quote faster, schedule jobs automatically, and follow up on invoices without lifting a finger - so you're always on the tools, not stuck on the phone.

app.polarislabs.io · Trades OS
Live Activity All systems live
New job enquiry → quoted in 8 minutes
Photos assessed · scope estimated · quote sent · follow-up set
just now
Tomorrow's schedule sent to all 4 tradies
Job details · customer address · arrival window · materials list
1h ago
Invoice follow-up sent - $2,400 overdue
Day 7 reminder · payment link · late fee notice added
2h ago
Service report generated - AC maintenance
Work completed · recommendations noted · PDF sent to customer
3h ago
Google Review request sent - 12 completed jobs
Happy customer sequence · 5-star request · 4 reviews received
4h ago
8
Jobs Today
$14.2K
Invoiced
4
Reviews Received

The Problem

Sound familiar?

The manual work costing trade businesses time and revenue every single day.

01
Quotes take too long
Customers call 3 tradies. The first one to quote wins. Slow quoting loses jobs to competitors.
02
Scheduling is a daily headache
Manually coordinating multiple tradies, job locations, and parts availability takes hours every morning.
03
Invoices go unpaid
Without a structured follow-up system, customers delay payment and your cash flow suffers every month.
04
Reviews aren't being collected
Happy customers don't leave reviews unless you ask at exactly the right moment - right after a great job.

What We Build

AI agents built for trades

Every automation is custom-built for your systems and workflows. Click any card to get started.

AI Agent
Quoting Agent
Receives enquiries, reviews job photos, estimates the scope, and sends a professional quote - in minutes, not days. First to quote wins the job.
  • Photo-based scope assessment
  • Professional quote in minutes
  • Automatic follow-up if no reply
GmailClaude AINotionHubSpot
Book a free discovery call
Tell us about your trades business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.
AI Agent
Scheduling Agent
Builds tomorrow's schedule for every tradie automatically - job details, customer address, estimated duration, and parts required.
  • Daily schedule for every tech
  • Optimal job routing
  • Parts and materials reminder
Google CalendarNotionGmailSlack
Book a free discovery call
Tell us about your trades business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.
AI Agent
Invoice & Payment Agent
Generates invoices when jobs are marked complete, sends them to the customer, and follows up automatically until paid - with escalating reminders.
  • Auto-invoicing on job completion
  • Payment follow-up sequence
  • Integrates with Xero
XeroGmailStripeHubSpot
Book a free discovery call
Tell us about your trades business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.
AI Agent
Review & Reputation Agent
Sends a review request to every happy customer 2 hours after a completed job - capturing Google reviews at exactly the right moment.
  • Post-job review request
  • Google review link included
  • Negative feedback privately escalated
GmailSMS GatewayHubSpotClaude AI
Book a free discovery call
Tell us about your trades business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.

FAQ

Common questions

Automation handles the business admin that most tradies hate: quoting, scheduling, invoicing, and review collection. Trade businesses using automation win more jobs with faster quotes and get paid faster with automated follow-up.

Yes. The customer sends photos of the work required, the AI assesses the scope, applies your rates, and sends a professional quote with your branding - in under 10 minutes. Your review and approval before sending is optional.

Yes. The system integrates with Xero and MYOB to generate invoices, sync payments, and reconcile your accounts - so your books stay current without manual data entry.

2–3 weeks. Quoting and invoice follow-up are typically first - they deliver measurable ROI within the first week and are the fastest way to see the value of automation.

Ready to automate your trades business?

Book a free 30-minute discovery call. We'll map out exactly what to automate first - and what the ROI looks like.

Book Your Free Call