Polaris Labs
Marketing & Creative Agencies

The AI Operating System

Built for Marketing & Creative Agencies

Automate client reports, proposal writing, and project updates - so your team spends time on creative work, not admin.

app.polarislabs.io · Agency OS
Live Activity All systems live
Monthly report compiled - Bright Co.
GA4 + Meta + LinkedIn pulled · formatted · sent
just now
Proposal drafted - $28K retainer
Discovery notes → scoped proposal · ready for review
11m ago
Project status update sent - 3 clients
Automated weekly progress digest delivered
1h ago
New business enquiry → proposal booked
Brief received · discovery call scheduled · CRM updated
2h ago
Retainer renewal reminder sent - Apex Group
90-day notice · results summary attached
3h ago
6
Reports Sent
$84K
Invoiced Today
0
Overdue Updates

The Problem

Sound familiar?

The manual work costing marketing & creative agencies time and revenue every single day.

01
Reporting eats creative time
Building monthly reports manually from GA4, Meta, and LinkedIn takes half a day per client - every single month.
02
Proposals take too long
Converting a brief into a scoped, well-written proposal takes hours. Slow proposals lose pitches.
03
Client updates are reactive
Clients shouldn't have to chase for updates. But proactive communication falls over when the team is heads-down.
04
Scope creep goes untracked
Without automated tracking, extra work goes unnoticed and unbilled. Margins erode quietly.

What We Build

AI agents built for agencies

Every automation is custom-built for your systems and workflows. Click any card to get started.

AI Agent
Client Reporting Agent
Pulls data from GA4, Meta Ads, Google Ads, and LinkedIn automatically and compiles your branded monthly report - ready to send with one click.
  • Auto-pulls from all major ad platforms
  • Branded report template
  • Delivered on schedule every month
GA4Meta AdsGoogle AdsNotion
Book a free discovery call
Tell us about your agencies business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.
AI Agent
Proposal Writing Agent
Converts your discovery call notes into a fully scoped, professionally written proposal - with pricing, deliverables, and timeline included.
  • Discovery notes → full proposal
  • Consistent brand voice
  • PDF-ready in minutes
Claude AINotionGoogle DriveHubSpot
Book a free discovery call
Tell us about your agencies business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.
AI Agent
Client Update Agent
Sends proactive weekly project status updates to every client - so they always know what's happening without your team stopping to write it.
  • Weekly automated status updates
  • Per-project progress summaries
  • Keeps clients calm and informed
NotionSlackGmailHubSpot
Book a free discovery call
Tell us about your agencies business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.
AI Agent
New Business Agent
Responds to inbound enquiries, books discovery calls, and starts a nurture sequence - so no lead slips through while your team is in production.
  • Instant enquiry response
  • Discovery call booking
  • Nurture sequence for warm leads
GmailHubSpotCalendlyClaude AI
Book a free discovery call
Tell us about your agencies business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.

FAQ

Common questions

Automation takes the high-volume, repeatable work - reporting, proposals, client updates, invoicing - off your team's plate. Agencies that automate these workflows recover 10–20 hours per person per month.

Yes. The system connects to your analytics platforms (GA4, Meta, Google Ads), pulls the relevant data, formats it into your branded template, and emails it to the client - automatically each month.

The AI is trained on your tone of voice and past proposals. It uses your frameworks, your language, and your pricing structure. Output is a first draft that your team polishes in 20 minutes rather than 3 hours.

3–4 weeks from start to first automation live. Client reporting is typically the first workflow - it's the fastest win and frees up the most time immediately.

Ready to automate your agencies business?

Book a free 30-minute discovery call. We'll map out exactly what to automate first - and what the ROI looks like.

Book Your Free Call