Polaris Labs
Coaches & Educators

The AI Operating System

Built for Coaches & Educators

Automate your entire client journey - from first enquiry to session delivery - so you spend your time coaching, not managing logistics.

app.polarislabs.io · Coaching OS
Live Activity All systems live
New lead from Instagram → nurture started
Lead magnet delivered · 5-email sequence triggered
just now
12 session reminders sent for tomorrow
Zoom links included · pre-session worksheet attached
1h ago
Personalised programme designed - Emma R.
Goal assessment processed · 12-week plan generated
2h ago
Discovery call booked - 8 new enquiries
Cal link clicked · intake form completed · confirmed
3h ago
Group cohort update sent - 24 students
Week 4 content delivered · homework reminder · Q&A link
4h ago
$18.4K
MRR
12
Sessions Tomorrow
0
Manual Admin

The Problem

Sound familiar?

The manual work costing coaches & educators time and revenue every single day.

01
Leads come in but don't convert
Without a structured follow-up sequence, warm leads go cold before they book a discovery call.
02
Client onboarding is manual
Intake forms, welcome packs, and programme documents are sent one by one instead of automatically.
03
Session logistics eat your time
Reminders, Zoom links, worksheets, and follow-up notes shouldn't take 30 minutes per client.
04
Content delivery is inconsistent
Group cohort materials, homework, and weekly check-ins need a system - not a mental to-do list.

What We Build

AI agents built for coaching

Every automation is custom-built for your systems and workflows. Click any card to get started.

AI Agent
Lead Nurture Agent
Delivers your lead magnet, starts a personalised email sequence, and books discovery calls automatically - converting followers into paying clients.
  • Instant lead magnet delivery
  • 5–7 email nurture sequence
  • Discovery call booking on autopilot
GmailHubSpotCalendlyClaude AI
Book a free discovery call
Tell us about your coaching business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.
AI Agent
Client Onboarding Agent
When a new client signs up, the system sends their welcome pack, intake form, programme schedule, and login details - automatically and consistently.
  • Welcome pack + intake form
  • Programme schedule delivered
  • Access credentials sent
GmailNotionStripeHubSpot
Book a free discovery call
Tell us about your coaching business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.
AI Agent
Session Management Agent
Sends reminders, pre-session worksheets, Zoom links, and post-session follow-up notes - for every client, every session, without you touching it.
  • Pre-session reminders + links
  • Post-session notes + actions
  • Next appointment reminder
GmailGoogle CalendarZoomNotion
Book a free discovery call
Tell us about your coaching business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.
AI Agent
Cohort Delivery Agent
Manages your group programme delivery - weekly content releases, homework reminders, Q&A scheduling, and cohort check-ins - automatically.
  • Weekly content release
  • Homework + Q&A reminders
  • Cohort progress tracking
NotionGmailHubSpotStripe
Book a free discovery call
Tell us about your coaching business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.

FAQ

Common questions

Automation handles the logistics of your practice - lead nurture, onboarding, session management, and cohort delivery - so you spend your working hours coaching rather than doing admin. Coaches using automation typically increase their client capacity by 40–60% without working more hours.

Yes. From the first opt-in through lead nurture, discovery call, onboarding, session delivery, and renewal - every step can be automated or semi-automated, with your personal touch added at the key relationship moments.

Both. For group programmes, the system handles cohort enrolment, weekly content delivery, homework reminders, and check-ins. For 1:1, it manages individual client journeys with personalised sequencing.

2–3 weeks. Lead nurture and client onboarding are typically first - they deliver the fastest ROI and free the most time immediately.

Ready to automate your coaching business?

Book a free 30-minute discovery call. We'll map out exactly what to automate first - and what the ROI looks like.

Book Your Free Call