Polaris Labs
Recruitment Agencies

The AI Operating System

Built for Recruitment Agencies

Screen CVs, follow up with candidates, book interviews, and update clients - automatically, around the clock, without burning out your consultants.

app.polarislabs.io · Recruitment OS
Live Activity All systems live
47 CVs screened overnight → shortlist ready
AI scored against JD · top 8 candidates flagged
just now
Candidate follow-up sequence triggered
Day 3 of 5 · 3 replies received · 2 interviews booked
4m ago
Interview confirmed - Sarah M. × Accenture
Google Calendar invite sent · prep brief attached
12m ago
Weekly client report compiled - TechCorp
6 placements in pipeline · auto-sent to BD manager
1h ago
New job brief received → JD drafted
Brief parsed · job ad written · posted to SEEK
2h ago
47
CVs Screened
3
Interviews Booked
0
Manual Follow-ups

The Problem

Sound familiar?

The manual work costing recruitment agencies time and revenue every single day.

01
CVs pile up unread
Consultants spend hours manually screening applications for roles that could be filtered in seconds.
02
Candidate ghosting
Follow-up falls through the cracks when consultants are juggling 20+ active roles simultaneously.
03
Client updates are late
Weekly status reports to clients get deprioritised. Relationships suffer. Renewals are at risk.
04
Admin kills billable time
Reference checks, interview scheduling, and job ad writing eat 40% of a consultant's day.

What We Build

AI agents built for recruitment

Every automation is custom-built for your systems and workflows. Click any card to get started.

AI Agent
CV Screening Agent
Reads every application, scores candidates against the job description, and delivers a ranked shortlist to your consultant - before they've had their morning coffee.
  • Scores CVs against JD criteria
  • Ranked shortlist with reasoning
  • Flags red flags automatically
GmailSEEK APIHubSpotNotion
Book a free discovery call
Tell us about your recruitment business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.
AI Agent
Candidate Nurture Agent
Keeps every candidate warm with personalised check-ins, interview reminders, and status updates - automatically, across every active role.
  • Personalised follow-up sequences
  • Interview confirmation + prep briefs
  • No candidate goes cold
GmailOutlookHubSpotGoogle Calendar
Book a free discovery call
Tell us about your recruitment business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.
AI Agent
Client Reporting Agent
Compiles weekly pipeline updates per client and sends them automatically - so your clients always feel looked after.
  • Weekly client pipeline reports
  • Automatic delivery on schedule
  • Keeps relationships warm
NotionGoogle SheetsGmailSlack
Book a free discovery call
Tell us about your recruitment business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.
AI Agent
Reference Check Agent
Contacts referees, collects structured feedback, and summarises it into a clean report - saving 2–3 hours per placement.
  • Automated referee outreach
  • Structured feedback collection
  • Summary report in minutes
GmailClaude AINotionHubSpot
Book a free discovery call
Tell us about your recruitment business and we'll map out exactly what to automate first.
✓ We'll be in touch within 1 business day.

FAQ

Common questions

The AI reads each application, scores it against your specific job description criteria, flags red flags, and ranks the shortlist with reasoning - all before your consultant logs on. It integrates with SEEK and your existing ATS or CRM.

The AI handles the screening and scoring in your back office. All candidate-facing communication comes from your consultants as normal. The AI just does the reading, scoring, and follow-up drafting.

Yes. The AI reaches out to referees, asks structured questions, collects responses, and synthesises them into a clean report. What used to take 2–3 hours per placement takes minutes.

Typically 3–4 weeks. We start with CV screening or candidate follow-up - whichever is your biggest time drain - and build from there.

Ready to automate your recruitment business?

Book a free 30-minute discovery call. We'll map out exactly what to automate first - and what the ROI looks like.

Book Your Free Call